# Staffing pools, float shifts and vacancy management

> Bemlo fills open shifts with regular and pool staff first, shares staff between units and turns to temps last. The booking robot fills shifts around the clock, and cost is followed up by reason, unit and time.

Source: https://www.bemlo.com/en/product/pools

Bemlo fills gaps with regular and pool staff first, and turns to temps last. Order with one click from the computer, the phone or by text message, and the booking robot fills the shift around the clock.

- Sick call: "Anna is off sick tonight. Need an assistant nurse 13–21.30." Booked: Johan’s float shift covers the evening, with no temp and without anyone having to call.
- Temps last: "Two shifts on Saturday have nobody." Booked: Both shifts are filled, one by regular staff and one by an hourly temp. None went to an agency.
- The whole week: "Six shifts next week need staff." Booked: All six shifts are filled. Shift by shift, the flexible people would have run out by Tuesday.

## A self-playing piano. Ready to compose?

The staffing office writes the score: rules, priorities and the pool. Bemlo plays the music. Managers order with one click, and the booking robot fills the shift with regular staff first and temps last.

### Staffing on sticky notes

- A sick call at six becomes a phone chain
- The staffing office is on call to book
- Every unit staffs itself
- The cost only shows on the invoice


### With Bemlo Pools

- Order with one click, by computer, phone or text
- The booking robot fills shifts around the clock
- The whole organisation shares staff
- Cost is followed by reason, unit and time


### Built in from the start.

### Float shifts

Float shifts are scheduled and placed where the need is.

### Sharing between units

Staff take shifts outside their home unit, across the organisation.

### Competence and continuity

The right competence and staff the clients know, at every booking.

### Working-time rules

Daily rest, weekly rest and agreements are checked before anything is booked.


## Four units, four problems. One pool, no gaps.

Every unit has days with too many and days with too few. Staff the whole organisation in Bemlo, and we make sure the peaks and dips cancel out and gaps are solved without temps.

## Works around the clock. So you do not have to.

Fills gaps under your rules, even at three in the morning. No on-call duty, more time to recruit and train.

### Under your rules

You decide who is offered a shift first and when it is booked automatically.

### Around the clock

Gaps are filled when they appear, whatever the day or time.

### Lowest cost

The cheapest option first: float shifts before temps and overtime.

## Understand your staffing costs.

Every order has a reason and is coded automatically. You see which reasons, units and times drive the costs.

- Your own order reasons
- Coding on up to 20 dimensions
- Cost by reason, unit, day and time
- Works with or without Bemlo’s scheduling


## Customers using pools

- [Danderyd Hospital saves SEK 13 million a year](/customers/danderyds-sjukhus)
- [AbleCare Homes cut its reliance on staffing agencies by 90 percent in four months](/customers/ablecare)


## Works with your systems

- Heroma (CGI)
- Personec P (Visma)
- Intraphone (Intraphone)
- SSO (Microsoft Entra ID, AD FS)


## Frequently asked questions

### What is a staffing pool?

A staffing pool is regular staff and temps who can take shifts at several units. In Bemlo, open shifts go first to regular and pool staff who are already paid, and then to the temps.

### Can a pool be shared between units?

Yes. A pool can cover one unit, several units or the whole organisation, and staff can take shifts outside their home unit.

### Does the staffing office need to be on call?

No. The booking robot fills gaps around the clock under the rules you set, and the staffing office sees what happened when its day starts.

### Can managers and staff order by text message?

Yes. Orders can be placed from the computer, on the phone or by text message, and are then filled under your rules.

### Can we use Pools without Bemlo’s scheduling?

Yes. Pools work on their own, and getting started is quick. Many start with orders and pools and add scheduling later.

### Does it work for the whole municipality?

Yes. Social services, schools and service departments can use the same pools and the same ordering flow, and cost is followed up per department.

### Does our IT department need to install anything?

No. Bemlo is web-based and staff use the app. Integrations, for example with payroll, are set up together with you.